Browser Based Biometric Check-In And Check-Out

 

What is biometric check-in and check-out?

You can use a biometric device that authenticates an employee during check-in and check-out. Biometric check-in ensures that employees cannot manipulate their start and end timings as the employee's fingerprint is required for check-in and check-out. To use this capability, you will need to connect a biometric device (fingerprint reader) to your computer.
If you are a multicenter organization, your employees need to register their fingerprint only once, and can then check-in or check-out at any location. Zenoti uses the check-in and check-out data to track attendance and punctuality.

Typically, the front-office personnel or the receptionist have the rights to check in and check out employees. Therefore, ensure that all the instructions provided in this article are carried out on the computer of the front-office personnel or receptionist and that they have the required permissions and rights.

Remember: The web-based biometric check in and check out has the following browser and operating system requirements:

  • Chrome: Required version 45 and below.
  • Firefox: Enrollment supported only on version 12. However, you can perform check in and check out on the latest version of Firefox. You can download version 12 from here.
  • The supported operating systems are: Windows 7, 8, 8.1, and 10.

 

Procuring the supporting devices 

You can procure the Digital Persona U.are.U 4500 device from websites like Amazon and so on. Refer to the following website for more information about the device: http://www.fulcrumbiometrics.com/Digital-Persona-UareU-4500-p/101102.htm.

For assistance, contact our customer support.

 

Enabling the Biometric Device for the Organization

  1. Go to the Organization view and click on the Admin screen.
  2. Click Organizations.
  3. Go to the Settings tab and click Employees.
  4. Select the “Enable biometric device usage” check box.

Enabling Biometric Device for Each Center

  1. Ensure you are in the Admin screen and in the Organization view.
  2. Click Centers.
  3. Select a center by clicking on a center name.
  4. Go to the Settings tab and click Employees.
  5. Select the "Use Biometric for Employee Check In".
  6. Repeat this step for every center that will use a biometric device.

Installing The Necessary Device Drivers

  1. Go to the appointment book.
  2. Open the help window by clicking the  icon on the top-right corner.
  3. From the popup, click on “Download JRE for Windows”.
  4. Select to save the file named “jre-7.zip’.

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5. After the file downloads, open the zip file. Typically, you can open by selecting Open with WinRAR.

6. After extracting the file, click on the file ‘jre-7u1-windows-i586.exe’. This launches the Java installation wizard.

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7. Follow the instructions in the wizard to install Java.

8. Go back to the appointment book, and open the help window again.

9. Click on the ‘Download Digital Persona SDK’ link.

10. Save the file called ‘rte.zip’.

11. Open this zip file using the ‘Open with’ WinRAR option.

12. After the file is extracted, you will see the folder ‘RTE’. Open this folder and click on setup.exe.

13. This launches a wizard that will ask you to save the file called ‘rte.zip’. Follow the wizard and restart your system as indicated to complete installation of Java.

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Your account is now ready to use biometric check-in and check-out.

Enrolling the finger print for the first time

  1. Go to the Appointment book.
  2. Click the name of the employee who must enrol the finger print.
  3. Ask the employee to place their finger on the finger print reader four times to register the finger print.

  4. Enter the username and password.
  5. Click Enroll. The system displays a message: The employee fingerprint is enrolled.
    Note: Ensure that the employee uses only that finger for check in and check out for which the finger print is enrolled. If an employee enrolls the finger print for a different finger, the previously enrolled finger print is overwritten.

Checking in and checking out an employee using the biometric device

  1. Go to the Appointment book.
  2. Click the name of the employee who must check-in or check out. Alternatively, you can click the clock icon at the top left to check in or check out an employee.

  3. Click Check In or Check Out. 

Waiving off the biometric check in and check out

You can waive off the biometric check in and check out in case an employee has an injured finger or any other reason due to which an employee is unable to provide the finger print. To waive off biometric check ins or check outs, perform the following steps:

  1. Ensure you are at the Center level.
  2. Go to Employee > Employees.
  3. Click the name of the employee.
  4. In the General tab, select the Waive Biometric Check In check box.

 Note: If an employee is exempted from the biometric check in and check out, you must check in or check out the employee from the Appointment book by clicking the clock icon for check in or check out  on the top-left corner. Alternatively, you can also click the employee's name and perform the check in and check out.

 

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